Writing Business Documents
COURSE DURATION
Face to face: 3 days
COURSE OBJECTIVE
This three (3) day course covers the performance outcomes, skills and knowledge required to prepare and write clear, concise, structured and accurate business reports.
This course will provide participants with the tools and techniques for developing strong writing habits, and writing effective business reports.
LEARNING OUTCOMES
- Develop strong writing habits
- Learn and Utilize tools and tactics for writing success
- Have an understanding of the various business report and written communication types
- Effectively plan and structure business reports
- Write clear and organized business reports
- Produce easy-to-read business reports
- Getting your key messages across
- Analyse business data and statistical information and present the results effectively
- Prepare and present data using various graphical techniques
BENEFITS
- You will learn tools and tactics for writing success
- You will learn how to distil complicated input into vital information
- You will learn how to prepare and confidently write clear, concise and accurate business reports
- Gain editing skills for the modern business environment
- Learn how to structure a report in a manner that will be easily understood
- Gain a clearer understanding on how to identify, analyse and use relevant information to make logical conclusions and derive specific recommendations
TOPICS
- Purpose of business reports
- The seven 'C's of business report writing
- Types of business reports
- Methodology, tools and techniques
- Deriving recommendations
- Types of Business Reports such as proposals, financial and others (research, executive summaries, business cases)
- Communicate effectively to a wide range of stakeholders
- Business writing process
- Sections of the report
- Preparing and writing the report (basic structure, key elements)
PROGRAM OUTLINE
Day 1
- Definition and purpose of business report writing skills
- Understanding why written documents are an important form of today’s business communication
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Gaining editing skills for the modern business environment
- Business communication:
- Discussing various types of communication and their importance
- Publication according to organizational requirements:
- Policies and procedures
- Writing skills analysis and professional goal setting
- The writing cycle
- Select and prepare resources:
- Use appropriate technology and software applicable to your business environment
Day 2
- Identify, analyze and use relevant information to make logical conclusions
- Learn tools and tactics for writing success
-
Design documents:
- Layout and style, according to organizational requirements
- Learn how to structure documents in a manner that will be easily followed
-
Elements and structure of a business report
- Enhancing drafting skills:
- Taking notes
- Idea mapping
- Outlining skills
- Grammar, punctuation and the importance of proper citation
- Using graphics in reports and business documents
- Discuss the advantage and disadvantages of visual aids in business documents
Day 3
- Complete document production within designated time lines
-
Proofread business documents for:
- Readability
- Accuracy
- Consistency
- Make modifications to meet organizational requirements
- Store documents appropriately, to ensure data security
- Recap of theory
- Business report writing – a practical approach
